‍The type of personal information we collect depends on the nature of our engagement with you. This may include:

• Name, contact details (email address, phone number, street address)

• Age or date of birth

• Employment information

• Information provided during HR consulting engagements, including workplace issues, people‑related risks, performance matters or organisational information

• Credit card details

• Or any other personal information that may be required in order to facilitate your dealings with us.

In some cases, we may collect sensitive information, such as information relating to workplace conduct, grievances, investigations, health or wellbeing, where this is necessary for the provision of our services and permitted by law.

We collect personal information in the following ways:

• Directly from you (for example, via email, website enquiries, contracts, meetings or phone calls)

• From our clients in the course of providing HR consultancy services

• Through the use of our website

We collect and use personal information for purposes including:

• Providing HR consultancy and advisory services

• Managing client relationships and engagements

• Communicating with clients and stakeholders

• Invoicing, accounting and business administration

• Meeting legal and regulatory obligations

• Improving our services and operations

We only use personal information for the purposes for which it was collected or as otherwise permitted by law.

‍We do not sell personal information. We may disclose personal information only where necessary, including:

• To our professional advisers (such as accountants or insurers) on a confidential basis

• To service providers who assist us in operating our business (eg IT or cloud‑based systems), where appropriate confidentiality arrangements are in place

• Payment systems operators (eg merchants receiving card payments)  

• Where required or authorised by law.

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure.

‍Personal information is stored securely, including through secure electronic systems and access controls. Access is limited to those who require the information to perform their role.

‍ ‍We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting or reporting requirements. When information is no longer required, it is securely destroyed or de‑identified.

You may request access to, or correction of, personal information we hold about you.‍ ‍Requests can be made by contacting us using the details below. We will respond within a reasonable timeframe and in accordance with applicable law.

Our website may collect limited information for enquiry and basic analytics purposes. We do not use the website to collect sensitive personal information.

We may update this Privacy Policy from time to time. The most current version will be published on our website.

If you have any questions, concerns or requests regarding this Privacy Policy or how we handle personal information, please contact:

Prospa HR Pty Ltd
Email: info@prospahr.com

‍Melbourne, Australia

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